Cơ hội nghề nghiệp

The Assistant to the Head of School has as his/her primary responsibility enhanced communication between school operations and instructional staff through the office of the School Chair. Supporting the Leadership Chair in daily tasks including organizing, preparing, implementing, and evaluating ongoing school actions and initiatives.

 Job description 

The Assistant to the Head of School will act as:

1. An Events Manager

  • Maintain a school calendar that notes and advertises through the PR Dept upcoming events such as College/University Fairs, Math Contests, Saigon Heat and SSA Events, Music concerts
  • Serves as the intermediary between teacher or administrator and network of support staff
  • Ensures that support services — gates, lighting crew, transportation, facilities are prepared for upcoming events
  • Problem solves pre, during and post large events Examples 2016 - 2017 major events:
  • SSA Sports Programs
    • NGO Fair
    • College / University Fair
    • IB Workshop Training
    • Terry Fox Run
    • Regional GIN Conference
    • City wide Science Fair
    • Academic Success Ceremony
    • Graduation Ceremony

2. Oversees all overnight trips/excursions

  • Reviews teachers’ applications for overnight trips
  • Ensures all paperwork is in order
  • Reviews the vendor’s contract
  • Works with purchasing in a timely manner to secure a vendor who is acceptable to the Board and to the supervising teacher
  • Presents the package to leadership team for approvals
  • Translates communication to parent groups
  • Hosts with the teacher parent information sessions
  • Works with Accounting on all matters pertinent to payments and collection of money for example 2016_2017 trips:
    • CBIE for BCIS / AES October 2016
    • GIN Service Trips
    • Grade level trips
    • Paris Secondary Trip

3. Translator, interpreter, editor

  • Attend meetings to translate and assist the Leadership Chair and the BoD, other departments as required.
  • Interpret and translate for the Chair of Leadership Team in public events, school events, social events.
  • Ensure the message from the Doet/ Moet rcach the Lcadership Team.
  • Translate in parent meetings with the Chair of Leadership.
  • Arrange accommodation /trave1 for meetings, preparation and distribution of agendas and paperworlt for meetings as requested.

4. Coordinator, messenger person

  • Participate in the school’s performance management programme, school policies and procedures to coordinate with supporting departments.
  • Manage incoming correspondence referring on as appropriate i screening telephone calls, enquiries and requests, and handling them as appropriate.
  • Wolk closely with financial departments on time to clear the balance for all school’s licenses, softwares, databases such as IB, library, OSSD, EQAO.

5. Host to visiting delegations

  • Is the contact person for visiting teams, receive visitors on behalf of the Leadership Team
  • Where the Board is hosting e.g. TDSB or CBIE the Assistant will coordinate with supporting staff to make hotel and transportation aiiangements, where necessary secure VISAs and work closely with Purchasing to ensure all paperworlt is in order

6. Data Tracker

  • Supporting Leadership Chair’s management of administrative duties including inputting and analysis of school data. And preparing necessary documents and reports.
  • Organize and file paperwork, documents and computer - based information.

Duties include but are not limited to the following:

  • Working closely with website team
  • Gathering information for weekly and monthly calendars and for Leadership Message for the Journey
  • Attend weekly Leadership Meetings
  • Attend meetings with the Chair and Board of Directors
  • Regular communication with Operations Staff

7. Communication with parents

  • Overseeing emails to parents in all parts of the school system, this includes translation and transcription of notices and daily correspondence in response to familial/ parental inquiries and the direction of such correspondence to the appropriate department for example, Accounting , Transportation, Food Services
  • Supports HR in working with foreign Teachers
  • Act as a secretary cum interpreter for leadership team and Board of Directors in all meetings.
  • As CISS attains an increasingly significant profile in the city and in the international school community we have hosted more and more events. Our growing secondary school population also have heightened expectations in terms of co-curricular activities and experiential learning opportunities. As teachers strive to challenge and excite

 Job requirements

  • Prefer who experienced in Education industry (Company size at least from 400-500 staffs) as a Secretary/ Assistant
  • Experienced in Marketing Communication/ Public Relations is strongly preferred
  • University degree in Business Administration/Economics/Public Relations or other related fields
  • At least 3 years of experience in equivalent position
  • English IELTS 7.0 – 8.0: proficiency in 4 skills. Proficiency in other foreign languages is a plus
  • Good presentation skills
  • Good analytical skills
  • Good logical thinking and strategic planning
  • Ability to highly professional organize work
  • Professional appearance & style

Working location

Tân Phú, District 7, Ho Chi Minh City, Vietnam

Please send your updated CV + Cover letter to the email address:  jobapplication@admin.cis.edu.vn

You have any question? Please contact our hotline: (028).54.113.123
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